Civic Tent Application, Rules & Requirements

NEW For 2023:

  • All applications will be taken electronically ONLY
  • Fill in the blanks below and submit the application
  • Please Note: Once you have submitted your application if you scroll down to the bottom of the application page you should see a Confirmation Message that says “Thanks for submitting your application! We will get in touch with you shortly.

Civic Tent Information:

  • Civic Vendor Organizations will be in one (1) large 20 x 30 tent along the Park Path
  • The purpose of the Civic Tent is to let Civic Organizations take advantage of exposure at the Blaine Festival
  • The Blaine Festival Volunteer Committee requests that your organization staff your table for the entire day
  • Your organization is encouraged to have some type of game or other idea to interact with festival attendees

 

In the 2023 Civic Tent:

  • Friday, June 23rd is Military Night
  • Saturday, June 24th is Non-Profit Day
  • Sunday, June 25th is Manufacturing, Trades & Education Day – Career Fair
  • Please make a Selection on Your Application for your choice of days
  • Civic Vendors may be in the Civic Tent any of these days. For example, if you are not a military-related nonprofit and Friday works best for you, please feel free to apply for Friday
  • Please Note: space is limited

 

Space:

  • A 6 ft. table space will be provided in the Civic Tent
  • NO additional space will be provided
  • A table and 2 chairs will be provided for your organization
  • NO electricity is available in the Civic Tent
  • Civic Tent Space is assigned by the Blaine Festival Volunteer Committee Civic Tent Coordinator
  • Only the Blaine Festival Volunteer Committee Civic Tent Coordinator has the authority to move and/or reassign vendor space to enhance or facilitate the Civic Tent
  • Set up directions will be provided at Check-In

 

Rules & Requirements:

  • There is NO Fee to participate in the Civic Tent
  • A completed MN Dept. of Revenue ST-19 form is REQUIRED
  • A completed Civic Vendor Application is REQUIRED
  • NO Civic Organization Applications will be accepted after the deadline
  • NO Smoking, NO grilling & NO cooking in Civic Tent (food vendors are located near the Big Top)
  • The Blaine Festival Volunteer Committee reserves the right to select and/or limit vendors
  • The Blaine Festival Volunteer Committee reserves the right to prohibit items and/or activities that are deemed inappropriate
  • All vendors agree to abide by fair business practices
  • The Blaine Festival Volunteer Committee will provide police security each night of the festival
  • Vendors with any questions regarding any aspect of the Civic Tent should contact Blaine Festival Committee Civic Tent Coordinator

 

Permits, Licenses, Taxes, Insurance & Indemnity

  • Any required sales tax collections and remittances are the sole responsibility of the vendors
  • To the extent permitted by Law, all Vendors agree to protect, indemnify, defend and hold harmless, the Blaine Festival, its Volunteer Committee, Board of Directors, members & volunteers and the City of Blaine and its elected officials, employees, agents and volunteers against all claims, losses, damages to persons or property and cost (including Attorney’s fees) arising out of or connected with the event, including but not limited to, the installation, removal, maintenance, occupancy, lost-stolen-damaged property or use of park premises or a part thereof
  • ALL vendors are responsible for their own general liability and product liability insurance
  • ALL vendors are required to furnish a MN ST-19
  • While the Blaine Festival Volunteer Committee makes every effort to produce a successful festival, the committee cannot warrant the level of attendance, weather, sales or any circumstances beyond its control

 

Deadlines:

  • The deadline for Civic Vendor Applications is May 1, 2023
  • If the Civic Tent is not full applications may be accepted through May 15, 2023
  • NO Electricity will be available for the Civic Tent (Hours of the Civic Tent will end at 9:00 p.m.)
  • All forms MUST be received by the Blaine Festival Volunteer Committee prior to your Community Organization receiving a space in the Civic Tent
  • Incomplete applications will NOT be accepted.
  • Only on-line applications will be accepted

 

Set-Up & Take-Down:

  • For Friday Only (Military Night), June 23, 2023
    • Set-up time – Noon to 4:00 p.m.
    • Ready for business at 5:00 p.m.
    • Take-down time – 9:00 p.m. unless your organization has opted for multiple days
  • For Saturday Only (Non-Profit Day), June 24, 2023
    • Set-up time – 8:00 a.m. to 9:45 a.m.
    • Ready for business at 10:00 a.m.
    • Take-down time – 9:00 p.m. unless your organization has opted for multiple days
  • For Sunday Only (Manufacturing, Trades & Education Day – Career Fair), June 25, 2023
    • Set-up time – 8:00 a.m. to 9:45 a.m.
    • Ready for business at 10:00 a.m.
    • Take-down time – 6:00 p.m.
  • NO Vehicles will be allowed on the grounds during festival hours
  • The Blaine Festival Volunteer Committee will have 6-passenger golf carts available if your organization needs help loading their gear – on a first come, first serve basis

Loading & Unloading

  • Loading & unloading will ONLY be allowed before or after festival hours
    • You MUST check in at the Information Tent prior to unloading and setting up
    • NO vehicles will be allowed on the grounds during festival hours
  • Parking your vehicle behind or near your space is NOT allowed

 

Notice of Acceptance:

  • Confirmation notices will be sent via email upon review of application on or shortly after June 1, 2023
  • Incomplete applications will NOT be accepted and are those applications that do NOT include the following:
  • Completed Minnesota ST-19 Form

 

Failure to Follow Rules & Regulations

  • The Blaine Festival Volunteer Committee reserves the right to remove you from the festival for failure to follow these rules and regulations

Click Here for the MN ST-19

Contact Name:(Required)
Address(Required)
Email(Required)
Check 1, 2 or 3 Days Below:(Required)
MM slash DD slash YYYY
I Have Read & Understand the Rules & Requirements(Required)